PoolSpartan vs Pool Office Manager
Pool Office Manager bills your business per user each month and charges extra for QuickBooks and customer texts. PoolSpartan costs your business nothing, with texts on every account.
The short version
Pool Office Manager bills your business per user: $125 a month for the first user and $25 a month for each additional user. QuickBooks Online is $25 a month more, customer text messaging starts at $10 a month and video storage is $25 a month. A card is required at sign-up.
PoolSpartan is free for your business. Technicians, office users, customers and service locations are unlimited. Every feature is on every account. It earns a flat $4.95 on each invoice paid through the app, and your customer pays it.
PoolSpartan sends customer emails and texts from every account, never asks for a card, and costs your business $0 however many users you add.
What you keep when you switch
The core of your route works the same way in PoolSpartan:
| Feature | PoolSpartan | Pool Office Manager |
|---|---|---|
| Recurring route scheduling | ✓ | ✓ |
| Recurring invoices from completed work | ✓ | ✓ |
| Water chemistry readings | ✓ | ✓ |
| Card payments through Stripe | ✓ | ✓ |
| Mobile app for the field | ✓ | ✓ |
| Reporting | ✓ | ✓ |
Side-by-side
| PoolSpartan | Pool Office Manager | |
|---|---|---|
| Built for | Pool service businesses, from one owner-operator to many routes | Seasonal pool service and repair |
| Pricing | $0 for your business. A flat $4.95 on each invoice paid through the app, paid by your customer | $125 a month for the first user, plus $25 a month per additional user. 12 or more users: fleet rate on request |
| Who pays | Your customer, as one line on each paid invoice | Your business, monthly |
| Cost grows with | Nothing your business pays. It stays $0 as you add technicians, office users and pools | Active users; users can be turned on or off each month |
| Paid add-ons | None. Customer texts are included | QuickBooks Online +$25 a month, customer text messaging from $10 a month, video storage +$25 a month |
| Sign-up | None. No card asked for at sign-up, ever | 30-day free trial; a card is required at sign-up and nothing is charged until day 30 |
| Pool chemistry | Ten readings on every visit, with the LSI worked out and shown in the service report, on every account | Chemical calculator for chlorine, acid and shock doses from water readings |
What each costs your business at 50, 100 and 200 pools
| Pools a month | Technicians (assumed) | PoolSpartan (your business pays) | Pool Office Manager (One plan) |
|---|---|---|---|
| 50 | 1 | $0 | $125 |
| 100 | 2 | $0 | $150 |
| 200 | 4 | $0 | $200 |
Assumptions. Every pool is serviced and invoiced once a month. One technician per 50 pools; the owner is one of them and there are no separate office users. Card and bank processing, sales tax and optional add-ons are left out of every column. PoolSpartan's only charge is the flat $4.95 on each invoice paid through the app, paid by your customer.
- Pool Office Manager: $125 a month for the first user, plus $25 a month for each additional user. Users here are the technicians. QuickBooks Online (+$25 a month) and customer text messages (from $10 a month) are extra. Teams of 12 or more users are quoted separately. Source: www.poolofficemanager.com/pricing.
Prices checked 22 October 2026.
Your business pays $0 on PoolSpartan at every size. Pool Office Manager's bill grows by $25 a month with each user: $125 at 50 pools, $150 at 100 and $200 at 200, before QuickBooks or text messaging. See pricing.
On a small route, PoolSpartan costs less in total
Up to 25 pools a month, PoolSpartan costs less in total than Pool Office Manager for one user, even counting the $4.95 each customer pays.
At 15 pools, PoolSpartan comes to $74.25 across your customers, against Pool Office Manager's $125 bill to your business. That is Pool Office Manager's one plan, priced for the first user.
Assumptions. One technician, the owner. Each pool is invoiced once a month and paid through the app. Card and bank processing are left out. Each rival's price is its own published price, checked 22 October 2026.
Why pool companies pick PoolSpartan over Pool Office Manager
- Your business pays $0 for every user. Technicians and office users are unlimited. Your customer pays the $4.95 on each paid invoice.
- Customer texts are included. Email and text notifications are on every account.
- No card on file. We never ask for one, at sign-up or after.
- PoolSpartan earns only when you get paid. A voided invoice earns us nothing, and a full refund returns the $4.95.
Where Pool Office Manager falls short or costs more
- Every user adds $25 a month, after $125 for the first.
- QuickBooks Online is $25 a month extra.
- Customer text messaging is an add-on, from $10 a month.
- Video storage is $25 a month extra.
- A card is required at sign-up for the 30-day trial.
Already on Pool Office Manager?
Bring your customers, their service addresses and their service plans across from a CSV or spreadsheet. Email support@poolspartan.com and we'll walk you through the import, at no charge.
Ready to try it?
Sign-up takes about five minutes. No card, no contract, no sales call. See pricing for the full arithmetic.
About this comparison. Every statement about Pool Office Manager on this page comes from Pool Office Manager's own website, checked 22 October 2026. Prices and plans change; check the source before you decide. Pool Office Manager is a trademark of its owner; PoolSpartan is not affiliated with it. If anything here is wrong, email support@poolspartan.com and we'll fix it.
Sources:
- Pool Office Manager pricing: www.poolofficemanager.com/pricing (checked 22 October 2026)
- Pool Office Manager home page: www.poolofficemanager.com/ (checked 22 October 2026)
See also: Pricing · All comparisons · vs Skimmer · vs Pool Brain · vs ProValet · vs Paythepoolman · vs ProBase · vs Jobber · vs ServiceTitan